Client Preferences

You are likely to spend most of your time in the Calculate Pay area so we have set up a special group of properties that you can use to control how it interacts with you. Most of the properties control confirmation dialogs. You can disable them as you become more proficient (and they become more annoying).

The Properties window also contains check preferences in case you forgot to set them in Clients and don’t want to go there. This is where you specify the number of stubs to print on laser checks, and whether to use hashing.

Calculation Properties follow the Client, not the User. This means you can have different properties for each Client.

To change the Properties:

Click the Calculations link.

Choose File | Properties from the Calculate Pay menu.

The Check Preferences area is where you choose the type of check, how you want them to be sorted, and options for the check stub.

Select a style from the Check Format section. The available styles are:

1. Business-size QuickBooks^® format PPQ3L1 with the check on top and 2 blank vouchers.

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3. Complete current and YTD information is printed on a Phoenix Phive PP1L1 laser check with preprinted top stub and blank stub on bottom.

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5. Complete current and YTD information and associated titles are printed on a Phoenix Phive PP3L1 laser all purpose check that has a blank stub on top and bottom.

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7. The Voucher Only option produces vouchers to give to your employees using Phoenix Phive VOUCHERCONT (dot matrix) or tri-perforated VOUCHERLASER forms. This option is handy for those Clients who prefer to pay in cash, do Direct Deposit for all employees, or to write their own checks.

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9. The MICR check option is used for our extra-cost MICR add-in.

Checks can be printed in 4 different sort orders. Choose the one you prefer from the Arrange checks by section. Don’t sort results in checks being printed in the order that the employees were entered into the Employee Master file.

In the Stub Options area, choose any of:

Print message causes Industrial Strength Payroll to stop and request a message to print on the check stub or voucher.

Print FEIN prints the Client’s FEIN on the check stub. This is required of certain agricultural employers.

Print available Sick Hours and Print available Vacation hours causes the selected item to be printed in the message box on the check stub or voucher.

Print 2 stubs (Laser Checks only) causes 2 stubs to print on a laser check.

In the Warning Messages area, select the options you want from:

Warn me before I leave Calculations forces you to confirm leaving the Calculate Pay area.

Warn me before I delete a check forces you to confirm a command to delete a check.

Warn me before I change a posted check forces you to confirm that you want to change a posted check.

Warn me before I close a job forces you to confirm that you want to close the current job.

The Set Hash Totals window appears at the start of a new Job when the I want to use Hashing checkbox is checked.

Click Save to save the properties and close the window.