Deleting Employees

There are 2 ways to remove unwanted employees from the Master File for a given Client.

You can instruct Industrial Strength Payroll to remove all terminated employees as it performs the New Year procedure.

You are also able to delete an employee manually at any time. Before doing so, however, it is useful to consider that deleting an employee during the year will affect every report you have prepared for the year. An inappropriate deletion can cause you a lot of work trying to reconcile reports and reconstruct past events.

Also, and perhaps most importantly, Industrial Strength Payroll does not change any of the Liability records to account for this deletion. This can result in an easy to repair but disconcerting imbalance between, for example, the total liability of Form 941, and that on Schedule B, Form 941.

Therefore, the better course is to use Cancel Check to delete an employee’s earnings and mark the employee as Terminated.

To manually delete an employee:

Retrieve the employee in View mode.

Press the Delete button.

Confirm the deletion.

Deleted employees can be printed in one of the Employee lists, but they do not appear on any periodic report, history report, register, or year-end report. They can be viewed, however. Deleted employees display a large red label reading "Deleted".

Employees who have been deleted manually can be restored easily. To do so:

Retrieve the employee in View mode.

Press the Undo button. The Deleted label disappears.

Employees who have been deleted during the New Year procedure cannot be restored. The best way to get them back is to delete the Client in the current year. Then do the New Year procedure again.